PRIVACY POLICY

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This Privacy Policy applies between you, the User of this Website, and Anglesey Rec Academy, the owner and provider of this Website. Anglesey Rec Academy takes the privacy of your information very seriously. This Privacy Policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.This Privacy Policy should be read alongside, and in addition to, our Terms and Conditions, which can be found at: https://www.angleseyrecacademy.com/.

We have revised our Privacy Policy to comply with the GDPR regulations, ensuring that all individuals whose personal information we process are informed of why we need it, how it is used, and what their rights are.

Please see our GDPR Compliance Statement below for more information.

Please read this Privacy Policy carefully.

Definitions and Interpretation

1. In this Privacy Policy, the following definitions are used:

2. In this Privacy Policy, unless the context requires a different interpretation:

a. the singular includes the plural and vice versa;

b. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this Privacy Policy;

c. a reference to a person includes firms, companies, government entities, trusts and partnerships;

d. "including" is understood to mean "including without limitation";

e. reference to any statutory provision includes any modification or amendment of it;

f. the headings and sub-headings do not form part of this Privacy Policy.

Scope of this Privacy Policy

3. This Privacy Policy applies only to the actions of Anglesey Rec Academy and Users with respect to this Website. It

does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

For purposes of the applicable Data Protection Laws, Anglesey Rec Academy is the "data controller". This means that

Anglesey Rec Academy determines the purposes for which, and the manner in which, your Data is processed.

Data Collected

5. We may collect the following Data, which includes personal Data, from you:

a. name;

b. date of birth;

c. contact Information such as email addresses and telephone numbers; in each case, in accordance with this Privacy Policy.

How We Collect Data

6. We collect Data in the following ways:

a. data is given to us by you; and

b.data is collected automatically.

Data That is Given to Us by You

7. Anglesey Rec Academy will collect your Data in a number of ways, for example:

a. when you contact us through the Website, by telephone, post, e-mail or through any other means;

b. when you register with us and set up an account to receive our products/services;

c. when you complete surveys that we use for research purposes (although you are not obliged to respond to them);

in each case, in accordance with this Privacy Policy.

Data That is Collected Automatically

8. To the extent that you access the Website, we will collect your Data automatically, for example:

a. we automatically collect some information about your visit to the Website. This information helps us to make

improvements to Website content and navigation, and includes your IP address, the date, times and frequency

with which you access the Website and the way you use and interact with its content.

Our Use of Data

9. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible

service and experience when using our Website. Specifically, Data may be used by us for the following reasons:

a. internal record keeping; in each case, in accordance with this Privacy Policy.

10. We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed "Your rights"

below).

11. When you register with us and set up an account to receive our services, the legal basis for this processing is the

performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

Keeping Data Secure

12. We will use technical and organisational measures to safeguard your Data, for example:

a. access to your account is controlled by a password and a user name that is unique to you.

b. we store your Data on secure servers.

13. We are certified to GDPR Regulations

This family of standards helps us manage your Data and keep it secure.

14. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this

e-mail address: angrecacademy@protonmail.com

15. If you want detailed information from Get Safe Online on how to protect your information and your computers and

devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get

Safe Online is supported by HM Government and leading businesses.

Data Retention

16. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this Privacy Policy or until you request that the Data be deleted.

17. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

Your Rights

18. You have the following rights in relation to your Data:

a. Right to access - the right to request (i) copies of the information we hold about you at any time, or (ii) that we

modify, update or delete such information. If we provide you with access to the information we hold about you,

we will not charge you for this, unless your request is "manifestly unfounded or excessive." Where we are legally

permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.

b. Right to correct - the right to have your Data rectified if it is inaccurate or incomplete.

c. Right to erase - the right to request that we delete or remove your Data from our systems.

d. Right to restrict our use of your Data - the right to "block" us from using your Data or limit the way in which

we can use it.

e. Right to data portability - the right to request that we move, copy or transfer your Data.

f. Right to object - the right to object to our use of your Data including where we use it for our legitimate interests.

19. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data. (where consent is our legal basis for processing your Data), please contact us via this e-mail address:

angrecacademy@protonmail.com.

20. If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be

able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website at https://ico.org.uk/.

21. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes

during the period for which we hold it.

Links to Other Websites

22. This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This Privacy Policy does not extend to your use of such websites.

You are advised to read the Privacy Policy or statement of other websites prior to using them.

Changes of Business Ownership and Control

23. Anglesey Rec Academy may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Anglesey Rec Academy. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use the Data for the purposes for which it was originally supplied to us.

24. We may also disclose Data to a prospective purchaser of our business or any part of it.

25. In the above instances, we will take steps with the aim of ensuring your privacy is protected.

General

26. You may not transfer any of your rights under this Privacy Policy to any other person. We may transfer our rights

under this Privacy Policy where we reasonably believe your rights will not be affected.

27. If any court or competent authority finds that any provision of this Privacy Policy (or part of any provision) is invalid,

illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the

validity and enforceability of the other provisions of this Privacy Policy will not be affected.

28. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a

waiver of that, or any other, right or remedy.

29. This Agreement will be governed by and interpreted according to the law of England and Wales.

All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to This Privacy Policy

30. Anglesey Rec Academy reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the Privacy Policy on your first use of the Website following the alterations.

You may contact us by email at angrecacademy@protonmail.com

Attribution

31. This Privacy Policy was created using a document from Rocket Lawyer

This Privacy Policy was created on 30 January 2025

Our GDPR Compliance Statement

1. Who we are

Anglesey Rec Academy are:

Processors for our hosted client data
Controllers our client and supplier contact information, required to; manage deliver services under contract; manage customer requests and queries.
Controllers for personnel information in relation to Anglesey Rec Academy employees.

If you have any questions about Anglesey Rec Academy's GDPR Compliance Activity, please contact Habib Mustaq at angrecacademy@protonmail.com.

2.Our GDPR Commitment to Compliance:

We are committed to the principles inherent in the GDPR and particularly to the concepts of privacy by design, the right to be forgotten, consent and a risk-based approach.

In addition, we aim to ensure:

transparency with regard to the use of data
that any processing is lawful, fair, transparent and necessary for a specific purpose
that data is accurate, kept up to date and removed when no longer necessary
that data is kept safely and securely.

3. Our Data Protection Officer

If you have any questions about our data protection policies, please contact our Data Protection Officer:

Habib Mustaq

60 Uxbridge St

Burton-On-Trent

DE14. 3JU

4. How we are adhering to the GDPR regulations

Anglesey Rec Academy already have a consistent level of data protection and security across our organisation.

Our Compliance Plan includes:

Information Audit:

Carrying out a company-wide information audit to identify and assess what personal

information we hold, where it comes from, how and why it is processed and if and to whom it is disclosed.

Policies & Procedures - revising and implementing new data protection policies and procedures to meet the requirements and standards of the GDPR and any relevant data protection laws, including:

Data Protection Accountability & Governance:

Measures are in place to ensure that we understand and adequately disseminate

and evidence our obligations and responsibilities; with a dedicated focus on privacy by design and the rights of individuals.

Data Retention & Erasure:

We will retain your personal information for as long as necessary to provide our services, and as necessary to comply with our legal obligations, resolve disputes,

and enforce our policies.

Retention periods will be determined by considering the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable time. Under applicable regulations, we will keep records containing client personal data, account opening documents, communications and anything else as required by applicable laws and regulations.

We may rectify, replenish or remove incomplete or inaccurate information, at any time and at our own discretion.

Our organisation will ensure that personal information is stored, archived and destroyed compliantly and ethically.

We have dedicated erasure procedures in place to meet the new 'Right to Erasure’ obligation and are aware of when this and other data subject's rights apply, along with any exemptions, response timeframes and notification responsibilities.

5. Safeguarding

We take great care in implementing and maintaining the security of the Site and your information.

We employ industry standard procedures and policies to ensure the safety of the information we collect and retain, and prevent unauthorised use of any such information, and we require any third party to comply with similar security requirements, in accordance with our GDPR policy.

Although we take reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorised access or abuse our Site, and we make no warranty, express implied or otherwise, that we will prevent such access.

6. Data Subject Rights

In addition to the policies and procedures mentioned above, we provide easy to access information via our website of an individual’s right to access any personal information that Anglesey Rec Academy processes about them and to request information about the following:

- What personal data we hold about them

-The purposes of the processing

-The categories of personal data concerned

-The recipients to whom the personal data has/will be disclosed

-How long we intend to store your personal data for

- If we did not collect the data directly from them, information about the source

-The right to have incomplete or inaccurate data about them corrected or completed and the process for requesting this

-The right to request erasure of personal data (where applicable) or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use

-The right to lodge a complaint or seek judicial remedy and who to contact in such instances

Information Security & Technical and Organisational Measures

Anglesey Rec Academy takes the privacy and security of individuals and their personal information very seriously and take every reasonable measure and precaution to protect and secure the personal data that we process.

We have robust information security policies and procedures in place to protect personal information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures, including: SSL, access controls, password policy, encryptions, practices, restriction, IT, authentication, etc.

7. GDPR Roles and Employees

Anglesey Rec Academy have a designated Data Protection Officer to develop and implement our compliance with the GDPR. The officer is responsible for promoting awareness of the GDPR across the organisation, assessing our GDPR readiness, identifying any gap areas and implementing the new policies, procedures and measures.

If you have any questions about our preparation for the GDPR, please contact the Data Protection Officer at: angreacademy@protonmail.com

8. Transfer of data outside the EEA

Please note that some data recipients may be located outside the EEA. In such cases we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into legal agreements ensuring an

adequate level of data protection.

Further information about our data policies is available within our Privacy Policy. If you have any further questions, please contact our Data Protection Officer at: angrecacademy@protonmail.com